Adolescent Family Life Research Grants
Administered by:
US Federal Government Agency (see all agencies)
Department of Health and Human Services , Office Of Population Affairs
CFDA #: 93.111
Purpose of this program:
To encourage and support research projects and dissemination activities concerning the societal causes and consequences of adolescent sexual activity, contraceptive use, pregnancy and child rearing. To determine ways to alleviate, eliminate or resolve negative consequences of adolescent sexual activity, pregnancy and childbearing for parents, children and their families.
Possible uses and use restrictions...
Grants may be used for descriptive or explanatory surveys, longitudinal studies, or limited demonstration projects for services done for the purpose of increasing knowledge and understanding of the objectives. Abortions may not be provided or encouraged. In the case of a "for-profit" grantee, no grant funds may be paid in excess of allowable direct and indirect costs.
Who is eligible to apply...
State and local government agencies; private organizations (nonprofit and profit); institutions of higher education.
Eligible Applicant Categories:
* Federally Recognized Indian Tribal Governments
* Local (Excludes Institutions Of Higher Education And Hospitals)
* Native American Organization
* Other Private Institution/Organization
* Other Public Institutions/Organizations
* Private Nonprofit Institution/Organization (Includes Institutions Of Higher Education, Hospitals)
* Public Nonprofit Institution/Organization (Includes Institutions Of Higher Education, Hospitals)
* State (Includes District Of Columbia; Includes Institutions Of Higher Education And Hospitals)
* U.S. Territories And Possessions (Includes Institutions Of Higher Education, Hospitals)
Eligible Functional Categories:
* Education and Training
* Health Services Planning and Technical Assistance
* Maternity, Infants, Children
* Program Development
* Specialized Health Research and Training
Credentials/Documentation
A nonprofit private entity must provide evidence of its nonprofit status. Allowability of costs will be determined in accordance with the following Cost Principles: OMB Circular No. A-21 for educational institutions, OMB Circular No. A-87 for state and local governments, and OMB Circular No. A-122 for non- profit organizations. Costs for-profit organizations will be determined by 48 CFR, Subpart 31.2 of the Federal Acquisition Regulation. Faith based organizations are eligible to apply.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
Application Procedure:
Application Form PHS-398 (Rev. May 1995) for Research Grants should be submitted. The standard application forms, as furnished by PHS and required by 45 CFR, Part 74, (for institutions of higher education, hospitals, and other non-profit organizations), and 45 CFR, Part 92, (for State and local governments), must be used for this program. Applications are reviewed and evaluated by a group composed primarily of nonfederal scientists. The review is conducted by a panel of experts in the specific study area proposed. This program is subject to the provisions of 45 CFR, Part 74, 45 CFR, Part 92, and OMB Circular No. A-102 (administrative guidelines and standards for states and local governments), and OMB Circular No. A-110 (administrative guidelines and standards for institutions of higher education, hospitals, and other non-profit organizations).
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
Award Procedure:
After considering the recommendation of the review group, the Deputy Assistant Secretary for Population Affairs makes the final decision on the funding of approved applications. All applicants are notified in writing of actions taken on their applications. A Notice of Grant Award is issued for those applications that are approved and funded.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.
Related federal programs
* Adolescent Family Life_Demonstration Projects
Deadlines and process...
Deadlines
To Be Announced.
Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
From 3 to 5 months.
Preapplication Coordination
Not applicable. This program is excluded from coverage under E.O. 12372.
Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.
Appeals
None. Applicants may rework applications through consultation with Headquarters Office staff.
Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
Renewals
Projects may be approved for 1 year; a project may be renewed for two additional 1-year periods based on submission of an application, including a progress report and evidence of plan compliance.
Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
Non-pregnant adolescents, pregnant adolescents, adolescent parents, and their families will benefit.
Beneficiaries
* Federally Recognized Indian Tribal Governments
* Native American Organizations
* Other private institution/organization
* Other public institution/organization
* U. S. Territories
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
Project Grants
The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.
How much financial aid...
Range and Average of Financial Assistance
$108,000 to $151,000; $145,000.
Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
Obligations
(Grants) FY 03 $1,000,000; FY 04 est $1,000,000; and FY 05 est $1,000,000.
Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Account Identification
75-0120-0-1-551.
Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
This program has funded projects for the following purposes: (1) Adolescents at risk; and (2) adoption versus parenting.
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
Program accomplishments...
In fiscal year 2003, 14 new projects were funded. In fiscal 2004, it is anticipated that five new projects will be funded. In fiscal 2005, it is anticipated that five projects will be continued and five new projects will be funded.
Criteria for selecting proposals...
(All applications are subject to peer review, in a system established by 42 CFR Section 52h.8, which must find a project to be of scientific merit before it can be awarded a grant.) Criteria include: (1) Scientific and technical significance and originality; (2) adequacy of methodology; (3) qualifications and experience of principal investigator staff; (4) availability of necessary resources; (5) reasonableness of budget and duration; and (6) adequacy of protection of humans, animals, and the environment.
Assistance considerations...
Length and Time Phasing of Assistance
Grants may not exceed 3 years with budget periods not to exceed 12 months. Payments will be made either on a monthly cash request basis or under an Electronic Transfer System. Necessary instructions for the appropriate type of payment will be issued at the time an award is made.
Formula and Matching Requirements
This program has no statutory formula or matching requirements.
Note:
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Reports
Grantees must submit annual and final progress reports. Expenditure reports are required 90 days after the end of each budget period. Inventions are to be reported immediately.
Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
Audits
In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
Records
HHS and the Controller General of the United States or any of their authorized representatives, shall have the right of access to any books, documents, papers, or other records of a grantee, subgrantee, contractor, or subcontractor, which are pertinent to the HHS grant, in order to make audits, examinations, excerpts, and transcripts. In accordance with 45 CFR, Part 74.53, and 45 CFR, Part 92, grantees are required to maintain grant accounting records 3 years after the end of a budget period. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.
Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.
Regulations...
Authorization
Public Health Service Act, Title XX, Section 2008, Public Law 98-512, 42 U.S.C. 300z-7, as amended; Appropriation Act of 1991, Public Law 101-517.
Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature
Regulations, 42 CFR 52 and 52h, 45 CFR 74; 45 CFR 92; PHS Grants Policy Statement, DHHS Publication No. (OASH) 94-50,000, (Rev.) April 1, 1994. Program guidance is provided in the application kit.
Contact information...
Web Sites
* opa.osophs.dhhs.gov
* www.hhs.gov
Regional Or Local Office
Not applicable.
Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).
Headquarters Office
Program Contact: Ms. Eugenia Eckard, Office of Adolescent Pregnancy Programs, Office of Population Affairs, Department of Health and Human Services, 1101 Wootton Parkway, Suite 700, Rockville, MD 20852. Telephone: (301) 594-4008. Grants Management Contact: Karen Campbell, Director, Office of Grants Management, Office of Public Health and Science, Department of Health and Human Services, 1101 Wootton Parkway, Suite 550, Rockville, MD 20853, Telephone (301) 594-0758
Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.
Additional Contact Information (Appendix IV)
Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format:
* Regional and Local Office Addresses listed by Agency (PDF file)
* Regional and Local Office Addresses listed by State (PDF file)
US Federal Government Agency (see all agencies)
Department of Health and Human Services , Office Of Population Affairs
CFDA #: 93.111
Purpose of this program:
To encourage and support research projects and dissemination activities concerning the societal causes and consequences of adolescent sexual activity, contraceptive use, pregnancy and child rearing. To determine ways to alleviate, eliminate or resolve negative consequences of adolescent sexual activity, pregnancy and childbearing for parents, children and their families.
Possible uses and use restrictions...
Grants may be used for descriptive or explanatory surveys, longitudinal studies, or limited demonstration projects for services done for the purpose of increasing knowledge and understanding of the objectives. Abortions may not be provided or encouraged. In the case of a "for-profit" grantee, no grant funds may be paid in excess of allowable direct and indirect costs.
Who is eligible to apply...
State and local government agencies; private organizations (nonprofit and profit); institutions of higher education.
Eligible Applicant Categories:
* Federally Recognized Indian Tribal Governments
* Local (Excludes Institutions Of Higher Education And Hospitals)
* Native American Organization
* Other Private Institution/Organization
* Other Public Institutions/Organizations
* Private Nonprofit Institution/Organization (Includes Institutions Of Higher Education, Hospitals)
* Public Nonprofit Institution/Organization (Includes Institutions Of Higher Education, Hospitals)
* State (Includes District Of Columbia; Includes Institutions Of Higher Education And Hospitals)
* U.S. Territories And Possessions (Includes Institutions Of Higher Education, Hospitals)
Eligible Functional Categories:
* Education and Training
* Health Services Planning and Technical Assistance
* Maternity, Infants, Children
* Program Development
* Specialized Health Research and Training
Credentials/Documentation
A nonprofit private entity must provide evidence of its nonprofit status. Allowability of costs will be determined in accordance with the following Cost Principles: OMB Circular No. A-21 for educational institutions, OMB Circular No. A-87 for state and local governments, and OMB Circular No. A-122 for non- profit organizations. Costs for-profit organizations will be determined by 48 CFR, Subpart 31.2 of the Federal Acquisition Regulation. Faith based organizations are eligible to apply.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
Application Procedure:
Application Form PHS-398 (Rev. May 1995) for Research Grants should be submitted. The standard application forms, as furnished by PHS and required by 45 CFR, Part 74, (for institutions of higher education, hospitals, and other non-profit organizations), and 45 CFR, Part 92, (for State and local governments), must be used for this program. Applications are reviewed and evaluated by a group composed primarily of nonfederal scientists. The review is conducted by a panel of experts in the specific study area proposed. This program is subject to the provisions of 45 CFR, Part 74, 45 CFR, Part 92, and OMB Circular No. A-102 (administrative guidelines and standards for states and local governments), and OMB Circular No. A-110 (administrative guidelines and standards for institutions of higher education, hospitals, and other non-profit organizations).
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
Award Procedure:
After considering the recommendation of the review group, the Deputy Assistant Secretary for Population Affairs makes the final decision on the funding of approved applications. All applicants are notified in writing of actions taken on their applications. A Notice of Grant Award is issued for those applications that are approved and funded.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.
Related federal programs
* Adolescent Family Life_Demonstration Projects
Deadlines and process...
Deadlines
To Be Announced.
Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
From 3 to 5 months.
Preapplication Coordination
Not applicable. This program is excluded from coverage under E.O. 12372.
Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.
Appeals
None. Applicants may rework applications through consultation with Headquarters Office staff.
Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
Renewals
Projects may be approved for 1 year; a project may be renewed for two additional 1-year periods based on submission of an application, including a progress report and evidence of plan compliance.
Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
Non-pregnant adolescents, pregnant adolescents, adolescent parents, and their families will benefit.
Beneficiaries
* Federally Recognized Indian Tribal Governments
* Native American Organizations
* Other private institution/organization
* Other public institution/organization
* U. S. Territories
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
Project Grants
The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.
How much financial aid...
Range and Average of Financial Assistance
$108,000 to $151,000; $145,000.
Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
Obligations
(Grants) FY 03 $1,000,000; FY 04 est $1,000,000; and FY 05 est $1,000,000.
Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Account Identification
75-0120-0-1-551.
Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
This program has funded projects for the following purposes: (1) Adolescents at risk; and (2) adoption versus parenting.
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
Program accomplishments...
In fiscal year 2003, 14 new projects were funded. In fiscal 2004, it is anticipated that five new projects will be funded. In fiscal 2005, it is anticipated that five projects will be continued and five new projects will be funded.
Criteria for selecting proposals...
(All applications are subject to peer review, in a system established by 42 CFR Section 52h.8, which must find a project to be of scientific merit before it can be awarded a grant.) Criteria include: (1) Scientific and technical significance and originality; (2) adequacy of methodology; (3) qualifications and experience of principal investigator staff; (4) availability of necessary resources; (5) reasonableness of budget and duration; and (6) adequacy of protection of humans, animals, and the environment.
Assistance considerations...
Length and Time Phasing of Assistance
Grants may not exceed 3 years with budget periods not to exceed 12 months. Payments will be made either on a monthly cash request basis or under an Electronic Transfer System. Necessary instructions for the appropriate type of payment will be issued at the time an award is made.
Formula and Matching Requirements
This program has no statutory formula or matching requirements.
Note:
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Reports
Grantees must submit annual and final progress reports. Expenditure reports are required 90 days after the end of each budget period. Inventions are to be reported immediately.
Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
Audits
In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
Records
HHS and the Controller General of the United States or any of their authorized representatives, shall have the right of access to any books, documents, papers, or other records of a grantee, subgrantee, contractor, or subcontractor, which are pertinent to the HHS grant, in order to make audits, examinations, excerpts, and transcripts. In accordance with 45 CFR, Part 74.53, and 45 CFR, Part 92, grantees are required to maintain grant accounting records 3 years after the end of a budget period. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.
Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.
Regulations...
Authorization
Public Health Service Act, Title XX, Section 2008, Public Law 98-512, 42 U.S.C. 300z-7, as amended; Appropriation Act of 1991, Public Law 101-517.
Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature
Regulations, 42 CFR 52 and 52h, 45 CFR 74; 45 CFR 92; PHS Grants Policy Statement, DHHS Publication No. (OASH) 94-50,000, (Rev.) April 1, 1994. Program guidance is provided in the application kit.
Contact information...
Web Sites
* opa.osophs.dhhs.gov
* www.hhs.gov
Regional Or Local Office
Not applicable.
Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).
Headquarters Office
Program Contact: Ms. Eugenia Eckard, Office of Adolescent Pregnancy Programs, Office of Population Affairs, Department of Health and Human Services, 1101 Wootton Parkway, Suite 700, Rockville, MD 20852. Telephone: (301) 594-4008. Grants Management Contact: Karen Campbell, Director, Office of Grants Management, Office of Public Health and Science, Department of Health and Human Services, 1101 Wootton Parkway, Suite 550, Rockville, MD 20853, Telephone (301) 594-0758
Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.
Additional Contact Information (Appendix IV)
Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format:
* Regional and Local Office Addresses listed by Agency (PDF file)
* Regional and Local Office Addresses listed by State (PDF file)
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